The Conference rooms in Cotswolds Hotels are not all equal! It is crucial to compare them in order to avoid any problems when the meeting actually takes place.
Check Capacity Across Layouts
Look at capacity in other configurations too. The capacity of a room in theatre-style is usually the maximum number of delegates that can attend a conference. However, in cabaret-style and boardroom-style meetings the number of delegates that can attend will be less than the capacity of the room in theatre-style. The number of delegates that can attend for round-table style discussions would typically be less than the number for rows of tables and chairs – e.g. a room that seats 80 in rows may only seat 30 in round-tables.
Look at Natural Light and Ventilation
Comfort is a critical factor when it comes to a productive workplace meeting. A full working day in a cramped and airless room will have a negative impact on participants’ energy levels. Natural light is also critical, so ask for information about the number of windows in the room and whether they open. Similarly, ask whether the hotel’s air conditioning is capable of being adjusted independently in the room to ensure a suitable temperature for delegates.
Test the Wi-Fi and AV Setup
Check for the dedicated bandwidth that will be supplied to the room (not the hotel’s overall Wi-Fi connection). Find out what type of screens will be used and whether they can be seen from everywhere in the room. Also find out whether AV support is on-site or on-call in case something goes wrong.
Consider Breakout Space and Catering Access
For many conference venues the breakout areas and the catering will be situated elsewhere within the hotel. Consider the distance that the areas will be from your conference room and check if food can be set up and served nearby.
Assess the Location for Delegates
Can travelling delegates book overnight rooms on site?
For Cotswolds Hotel Conference Rooms, see https://tewkesburypark.co.uk/hotel-conference-rooms/cotswolds/.
Compare two or three venues on the same criteria – it is soon obvious which is the best choice.